Job Description

Administrative Assistant

JOB-10043976

Anticipated Start Date

April 28, 2025

Location

Romeoville, IL

Type of Employment

Contract Hire

Employer Info

Our client is a premier packaging company recognized for its cutting-edge solutions. They operate manufacturing facilities, packaging equipment, and design and innovation centers. Career opportunities span various fields, including Engineering and Technology, Sales and Operations, and Customer Service. The company is committed to cultivating a culture of innovation, collaboration, and excellence, with a strong focus on sustainability and operational efficiency.

Job Summary

W e are seeking a highly organized and detail-oriented Administrative Assistant to support our Human Resources team. This role involves a variety of administrative tasks, including managing personnel files, coordinating employee-related documentation, and supporting communication between staff and internal departments. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work efficiently in a fast-paced environment.

Job Description

• Scan and digitize hard copies of employee personnel records
• Create and maintain electronic employee files (e.g., onboarding documents, performance reviews, payroll forms)
• Compile, chart, and publish employee-related reports (attendance, time reporting, corrective actions)
• Maintain employee communication boards and postings
• Serve as a liaison between employees and the IT Help Desk
• Assist with internal projects such as training material updates and employee engagement initiatives
• Provide general administrative support and complete various tasks as requested by the HR department

Skills Required

• Minimum 2–4 years of experience in an administrative assistant role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) with demonstrated examples of use
• Strong organizational skills and attention to detail
• Excellent verbal and written communication abilities
• Demonstrated time management skills with the ability to prioritize multiple tasks
• Strong interpersonal skills; ability to work collaboratively and professionally within a team
• Dexterity and comfort with filing, typing, and handling electronic documents
• Familiarity with general office procedures and basic accounting principles
• Experience with office equipment and devices
• Fast and accurate typing; ability to take notes and handle documentation efficiently
• Demonstrated professionalism, discretion, and ability to work independently
• Ability to sit for extended periods

Education/Certification/Training

• High school Diploma, GED, or equivalent experience

Pay Rate

• $25 per hour

Additional Requirements

• Shift: 8:00 am – 5:00 pm
• Experience in a Human Resources or employee-focused administrative environment
• Knowledge of HR software or document management systems

  We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

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