Job Description

Job Description

Job Description

Office Manager

Alair Homes Encinitas
Encinitas, CA | Full-Time | In-Person

About the Role

Alair Homes Encinitas is a high-accountability, design-build team working with clients who expect a premium experience-from the first phone call to final handoff. We're looking for an Office Manager who actually makes things move , keeps systems clean, follows through without being chased, and understands how this industry works behind the scenes.

This role is the operational anchor of the office. You're the one who keeps schedules straight, makes sure documentation is accurate, communicates clearly with trades and clients, and keeps the whole team one step ahead instead of reacting last-minute. Our ideal hire is a proven administrative talent who loves helping others.

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If This Sounds Like You, You're Probably a Fit

• You've worked in construction, remodeling, design-build, or something adjacent - you get how job sites, trades, change orders, and clients actually operate
• You're comfortable in Google Workspace or similar project software (BuilderTrend, CoConstruct, JobTread, etc.), and you don't get flustered when adding structure to a system
• You like clarity, timelines, and knowing where things stand - and you don't wait for reminders
• You're naturally helpful but direct , and people trust you because you follow through
• When something is unclear, you hunt down the answer instead of waiting for someone to spoon-feed it

What You'll Own

• Keep communication flowing between clients, trade partners, and the PM team
• Organize digital documentation, permitting requirements, and tracking logs so things don't get lost in inboxes
• Support scheduling and updates for leadership and field teams
• Keep an eye on invoices, status updates, and follow-ups so loose ends get closed
• Help onboard clients into the Alair process and maintain a consistent professional experience
• Be the person who notices when something is about to be missed - and gets it covered

What Success Looks Like Here

• The office runs clean - no "Did that ever get sent?" energy
• The PMs and ownership trust that what lands on your desk won't need to be babysat
• Clients and trades get clear, timely communication (and you set the tone for that)
• You bring calm structure, even when things are moving quickly
• You naturally become a key person in how the business operates day-to-day

Why Join Alair Encinitas

This isn't a chaotic construction office where people wing it every day. The Encinitas team values process, personal responsibility, and working with people who take pride in being the one others can count on . If you want to be part of a serious, growing coastal design-build firm and build a role with influence and autonomy - this is that kind of place.

Sound like your kind of environment? Let's talk.

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