Job Description

Job Description

Our client, a leader in commercial real estate, is seeking a highly organized and experienced Meeting and Events Planner to join their dynamic team in New York, NY . This is a full-time, onsite position primarily during normal business hours with flexibility required for evenings, weekends, and possible overtime based on event schedules. This position starts as a 1.5-month contract opportunity and pays $28-30 per hour based on experience. This position offers a unique opportunity to support a visible, fast-paced, and high-profile client environment where hospitality, professionalism, and seamless event execution are paramount. The Meeting & Events Planner will play a strategic and organizational role, managing event logistics, coordinating vendors, and ensuring flawless delivery of meetings and events from start to finish.

Key Responsibilities

• Plan, organize, and coordinate meetings and events ranging from 10 to 150 attendees, including high-profile leadership and VIP guests.

• Oversee event logistics, timelines, and coordination between vendors, property management, insurance partners, and catering companies.

• Manage event budgeting, invoicing, and documentation to ensure accurate financial and operational tracking.

• Serve as the organizational liaison across teams—ensuring accountability, clear communication, and timely follow-up on deliverables.

• Maintain event schedules and ensure proper breakdown and turnover of spaces for back-to-back events.

• Ensure all client-facing interactions and on-site engagements uphold the brand’s image and standards.

• Attend and support events as needed during evenings, weekends, and holidays.

• Provide clear communication and reporting to leadership on event progress, schedules, and vendor performance.

Qualifications

• Experience in event planning, coordination, or hospitality management, ideally at a corporate or high-profile level.

• Proven ability to manage multiple projects, vendors, and stakeholders simultaneously.

• Experience coordinating sports activations, corporate events, or luxury brand experiences preferred.

• Strong written and verbal communication skills; confident and polished client presence.

• Exceptional organizational skills with strong attention to detail and follow-through.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with event management tools a plus.

• Bachelor’s degree in Hospitality, Event Management, Communications, or a related field preferred.

Preferred Skills

• Background in hospitality, concierge services, or high-end retail/fashion environments.

• Experience managing external vendors and event agencies.

• Ability to adapt to shifting schedules and maintain composure under pressure.

• Professional discretion and an understanding of how to represent the brand appropriately in various environments.

• Strong interpersonal skills and ability to multitask effectively in a fast-paced, visible client environment.

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