Job Description

Job Description

Job Description

Purpose:

This role's primary duties include managing the grant proposal submission process, coordinating the development, administrative management, reporting and extension of grants and subcontracts. This role will also coordinate with faculty and staff to facilitate the grant preparation and pre-award process. This individual works closely with the Director of Sponsored Programs and Title III to ensure that the university's grant management and related processes, documents, procedures and implementation are executed professionally, efficiently, on schedule and in a manner consistent with best practices.

Essential Job Functions:

• Review grant and subaward contract proposals for adherence to funding agency requirements.
• Maintain proper documentation for all proposal submissions of grants and subaward contracts.
• Utilizes and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes reports, summaries, and analyses, as required.
• Initiate, attend and contribute to meetings, advise, and assist faculty in submitting proposals.
• Prepare internal documents needed for submission of proposals, and obtain all necessary approvals or signatures as required.
• Complete and format documents, draft letters of support, and meet all deadlines for proposals.
• Collaborates with appropriate units across campus (Department Chairs, Dean offices, Institutional Research) to help prepare compliant and responsive proposals.
• Obtain and interpret grant proposal guidelines and requirements as determined by funding agency publications and regulations.
• Stay inform on laws, policies, and procedures necessary to comply with Federal, State, and University guidelines in relation to grant proposal submission.
• Develop processes and timelines for grant submission.
• Ensures timely inter-department review and completion of grants and reports.
• Collaborate with Grant Writer to advise and assist faculty in identifying funding opportunities.
• Participate and conduct training sessions on grant submission process.
• Develop partnerships with potential funders and grantors, as well as external partners to ensure good relationships.
• Perform other duties as assigned.

Additional Duties and Responsibilities:

1. Assumes additional responsibilities and performs special projects as needed or requested.
2. Exhibits student-centeredness in the performance of all job duties.
3. Treats all others with respect, understands the impact of culture/background on the behavior of others; respects differences among the Lincoln community and demonstrates inclusive behavior.
4. Anticipates, listens to, understands, and responds to customer needs.
5. Delivers work products and services to customers in a way that reflects positively upon the department and the University.

Qualifications:

• Bachelor's degree; three or more years of professional experience in grants management, project management, or the non-profit sector involving federal, state, or private funding agencies.
• Master's degree preferred demonstrating general knowledge of various technical fields with 5 years or more experience in grant management or project management.

Knowledge, Skills, Abilities and Personal Characteristics:

• Potential to work effectively with the culture and values of Lincoln University and able to work comfortably within a diverse and shared services organizational model.
• Extensive broad-based knowledge of the principles, practices, and techniques of oral and written communications and interpersonal skills to determine the most effective method to present persuasive proposals to potential funding sources.
• Knowledge of federal and state funding agencies and their associated guidelines.
• Strong writing, planning, organizational and management skills.
• Strong communication skills including the ability to write and speak persuasively about the institution.
• Strong ability to prioritize multiple projects, meeting strict deadlines, while maintaining strong attention to detail.
• Excellent knowledge and experience of computer applications such as word processing, Excel, electronic data tracking, internet, websites, Facebook, etc.
• Knowledge of budgets and financial management for grants.
• Flexibility and initiative, with the ability to work independently as well as in a team environment.
• Ability to understand a variety of research disciplines, gained through experience and/or training or an openness to learning new disciplines to best assist faculty and staff.

Certifications, Licenses, Registrations:

None required.

Physical Demands:

1. Nature of work requires an ability to operate standard business office equipment.
2. Light sedentary office work.
3. Prolonged periods of sitting at a desk and working on a computer.
4. Must be able to lift up to 25 lbs.

Working Conditions:

1. Work performed in a general office environment.
2. May require availability for overtime hours during peak hours.

This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.

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