Job Description

Job Description

Job Description

Ashlar Homes is seeking an experienced and highly organized Executive Assistant to the CEO and COO. This individual will serve as the right hand to both executives—providing professional, proactive, and confidential administrative support. The Executive Assistant will ensure that both leaders are able to focus on strategic priorities by managing their schedules, communications, and day-to-day tasks efficiently and with discretion.

This role requires a confident, detail-oriented professional who can anticipate needs, make sound decisions, and protect the executives’ time while maintaining exceptional internal and external relationships.

Key Responsibilities

• Manage and prioritize emails, correspondence, and follow-ups for the CEO and COO.

• Maintain and coordinate calendars, appointments, and meetings—including preparation of necessary materials and agendas.

• Attend meetings as requested and take detailed notes, ensuring proper documentation and timely follow-up on action items.

• Organize and maintain electronic and physical files to ensure efficient document management.

• Serve as the first line of communication for the executives—screening messages and requests, and determining which require executive involvement versus independent handling.

• Schedule and coordinate company and personal reservations (dinners, events, etc.) for the executives.

• Draft correspondence, reports, and presentations as needed with professionalism and attention to detail.

• Uphold confidentiality and discretion regarding company information and internal discussions.

• Maintain a proactive, solution-oriented approach to both small and large tasks.

• Support company initiatives and cross-departmental communication as directed by leadership.

Core Competencies

• Discretion & Confidentiality: Exercises sound judgment and maintains the highest level of privacy with all company and personal matters.

• Proactivity: Anticipates needs and takes initiative without waiting for direction.

• Communication Excellence: Demonstrates exceptional verbal and written communication, clarity, and professionalism.

• Organization & Prioritization: Balances multiple projects and priorities seamlessly, ensuring deadlines are consistently met.

• Assertiveness & Professionalism: Confidently protects executive time while representing leadership with diplomacy and respect.

• Adaptability: Thrives in a dynamic environment and adjusts quickly to changing priorities.

• Team Collaboration: Works cooperatively across departments to support company goals and maintain a cohesive culture.

Qualifications

• Minimum of 3 years’ experience supporting senior leadership or executives, preferably in a fast-paced, growth-oriented environment.

• High proficiency in Google Workspace tools (Gmail, Calendar, Sheets, Docs, Drive).

• Exceptional written and verbal communication skills.

• Strong judgment, discretion, and ability to manage sensitive information.

• Assertive yet professional demeanor—able to protect executive time while maintaining approachability and tact.

• Highly organized, resourceful, and capable of managing multiple priorities simultaneously.

• Positive attitude with a willingness to take ownership of both small details and large responsibilities.

Work Environment

This is an in-office position based at Ashlar Homes’ main office, with the flexibility to work remotely up to two days per week. Standard business hours apply, with occasional need for flexibility during high-demand periods or executive meetings.

At Ashlar Homes, we believe in building more than houses—we build communities, relationships, and opportunities. Our team is driven by a shared mission to deliver quality homes with integrity, care, and craftsmanship. We value collaboration, accountability, and excellence in everything we do. As a growing company, we seek team members who bring a positive attitude, strong work ethic, and commitment to helping us continue to improve and innovate in the homebuilding industry.

Company Description

At Ashlar Homes, we believe in building more than houses—we build communities, relationships, and opportunities. Our team is driven by a shared mission to deliver quality homes with integrity, care, and craftsmanship. We value collaboration, accountability, and excellence in everything we do. As a growing company, we seek team members who bring a positive attitude, strong work ethic, and commitment to helping us continue to improve and innovate in the homebuilding industry.

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