Event Coordinator Job at Private Equity, Boston, MA

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  • Private Equity
  • Boston, MA

Job Description

Job Description

Events Coordinator

We’re seeking someone who loves organization, thrives in a busy environment, and enjoys making sure every detail of an event comes together seamlessly. This role sits within a small events function and works closely with team members across marketing, communications, and leadership. You’ll jump between creative tasks, logistics, communication, and on-site support, helping ensure each event runs smoothly from planning to execution. Occasional travel (around 20%) is part of the role.

What You’ll Do

You’ll touch nearly every part of the event process, including:

  • Preparing attendee materials—everything from badges to labels to small branded items
  • Keeping track of team schedules, shared inboxes, and key event timelines
  • Building and monitoring guest lists and responses
  • Managing gifting: sourcing items, coordinating orders, assembling sets, and sending them out
  • Helping organize coaching or meeting schedules tied to specific programs
  • Monitoring inventory of event supplies and restocking as needed
  • Coordinating shipment of materials to and from event locations
  • Assisting with event registration and check-in when on site
  • Handling invoices and keeping expense information organized
  • Putting together simple slide decks that outline venue options or logistics
  • Researching venues, gathering details, and working directly with venue contacts to confirm plans

What You Bring

  • Clear, professional communication
  • Sharp attention to detail
  • Creativity and willingness to find solutions when plans shift
  • Ability to juggle multiple requests without losing accuracy
  • Comfort working through high-volume logistics and tight timelines

Background

A bachelor’s degree in event planning, marketing, hospitality, or a related field is preferred, but equivalent experience is welcomed.

Job Tags

Shift work,

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