Job Description

Job Description

Job Title: Contract Administrator III

Job Summary

We are seeking a Contract Administrator III to independently manage complex contract administration, procurement, and change management activities on large-scale projects. This role partners closely with Project Management leadership to ensure projects are delivered in full compliance with contractual obligations and applicable organizational, City, State, and Federal requirements.

Key Responsibilities

• Lead procurement planning and pre-award activities, including development of schedules and coordination of required approvals
• Oversee and participate in pre-bid and pre-proposal meetings
• Develop, review, and finalize RFP/RFB documents, addenda, and procurement packages
• Prepare and review award recommendations, reports, and supporting documentation
• Lead contract conformance, execution, and administration activities
• Provide expert interpretation of contract terms and conditions
• Monitor contract compliance across scope, schedule, cost, and regulatory requirements
• Lead resolution of complex contract issues, disputes, and change actions
• Oversee preparation, review, routing, and tracking of change documents
• Ensure changes are properly evaluated for cost, schedule, and contractual impact
• Coordinate with scheduling teams to assess time impacts of proposed changes
• Review and approve contractor invoices for contractual compliance
• Lead contract closeout activities, including audits, final payments, and documentation
• Develop and present periodic status and change reports to management and stakeholders
• Support continuous improvement of contract administration and change management processes
• Provide guidance and mentoring to junior contract and project controls staff
• Perform additional duties as assigned

Required Skills and Tools

• Advanced proficiency with Microsoft Office Suite
• Strong working knowledge of Adobe Acrobat
• Experience with large-scale construction or contract management systems such as Primavera, Prolog, or similar platforms

Qualifications and Experience

• Bachelor’s degree in engineering, business, or a related field, with training in procurement, contract administration, construction, and commercial law
• Minimum of 10 years of experience in commercial and/or government contract administration
• Proven ability to independently manage complex contracts on large projects
• Strong analytical, organizational, and problem-solving skills
• Excellent written and verbal communication skills
• Ability to collaborate effectively with project managers, executives, contractors, and external stakeholders
• High attention to detail with the ability to manage multiple priorities
• Experience with SBE, DBE, or MWBE program coordination preferred

Additional Information

• May assume additional duties as required
• May be required to work flexible schedules or varying shifts based on project needs

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